Reimbursement Tips for Travelers

When traveling on behalf of the University it is the traveler’s responsibility to know the travel rules, regulations, policies, and guidelines during the planning stages of the travel.

  • Be certain that the travel is performed in the most cost efficient manner possible.
  • Obtain the required, original receipts and documentation needed for reimbursement.
  • Claim only actual, reasonable, and necessary expenses.
  • Submit reimbursement requests in a timely manner. OSC policy states travelers are required to submit reimbursement requests within 30 days after travel takes place.
  • Be aware that New York State taxes are not reimbursable in any circumstance. When taxes and fees are combined, a detailed breakdown is required. (This is sometimes difficult when booking with third-party online travel agencies.)

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Amy L. Freeman (

Posted: December 14, 2023