Purchase Requisition Submission Deadlines

The deadlines to submit the 2022-2023 fiscal year purchase requisitions are approaching. Please be sure to follow the designated dates to help ensure deliveries and payments prior to the established State deadlines.

This is a reminder of the deadlines for requisition submission against fiscal year 2022-2023 allocations. The deadlines apply to State funding, Income Fund Reimbursable accounts, Dormitory Fund Reimbursable accounts, rehabilitation or construction projects, and anything else processed through Procurement and Payment Services on a requisition form. The deadlines are necessary to ensure sufficient processing time before the June 30, 2023, fiscal year-end. Between April and September of each year, the workload for Procurement and Payment Services increases due to a high number of fiscal year-end requisitions and the requirement to expedite subsequent deliveries and payments prior to established State deadlines.

Please Note: Anything over $2500 needs VP approval. 

Deadlines to Submit Requisitions

  • April 21, 2023, is the deadline to submit 2022/2023 requisitions including:   
    • $25,000 and above
    • ALL furniture orders
    • ALL equipment installations
    • May 19, 2023, is the deadline to submit 2022/2023 requisitions including:
    • $24,999 and below
    • All IT related purchases must be approved by BITS.

Any requisitions submitted as exceptions to these deadlines must be sent to Mark Stacy and include a writer request for exemption explaining why the requisition was not submitted prior to the deadline. Each requisition is then forwarded to Crystal Hallenbeck for review and approval. Requisitions that do not include the written request for exemption will be returned with instructions for resubmittal after the start of the next fiscal year.

Contact Mark Stacy with any questions about the deadlines. Contact Crystal Hallenbeck with questions about processes for unexpended funds.

Back to Brockport Today


Mark Stacy, Procurement & Payment Services: mstacy@brockport.edu, (585) 395-5149

Crystal Hallenbeck, Interim Vice President for Finance & Management: challenb@brockport.edu, (585) 395-2393

Posted: March 10, 2023