Due May 20: Purchase Requisition Submissions

The deadlines to submit the 2021-2022 fiscal year purchase requisitions are approaching. Please be sure to follow the designated dates to help ensure deliveries and payments prior to the established State deadlines.

This is a reminder of the deadlines for requisition submission against fiscal year 2021-2022 allocations.  The deadlines apply to State funding, Income Fund Reimbursable (IFR) accounts, Dormitory Fund Reimbursable (DIFR) accounts, rehabilitation or construction projects, and anything else processed through Procurement & Payment Services on a requisition form.  The deadlines are necessary to ensure sufficient processing time before the June 30, 2022, fiscal year end.  Between April and September of each year, the workload for Procurement & Payment Services increases due to a high number of fiscal year-end requisitions and the requirement to expedite subsequent deliveries and payments prior to established State deadlines.

Please be aware that due to SUNY spending controls, Vice President and Cabinet approval are required on orders at $2,500 and above before Procurement & Payment Services can process the requisition. 

Deadlines for submitting requisitions are as follows:

  • April 15, 2022, is the deadline to submit 2021/2022 requisitions including:
    • $25,000 and above
    • ALL furniture orders
    • ALL equipment installations
  • May 20, 2022, is the deadline to submit 2021/2022 requisitions including:
    • $24,999 and below
    • All IT related purchases must be approved by BITS.

Any requisitions submitted as exceptions to these deadlines must be sent to the attention of Mark Stacy, Procurement & Payment Services, and must include a written request for exemption explaining why the requisition was not submitted prior to the deadline.  Each requisition will then be forwarded to Karen Riotto, Assistant Vice President for Finance & Management, for review and approval.  Requisitions that do not include the written request for exemption will be returned with instructions for resubmittal after the start of the next fiscal year.

If you have any questions about the deadlines, please contact Mark Stacy at mstacy@brockport.edu or (585) 395-5149.  If you have questions about processes for unexpended funds, please contact Karen Riotto at kriotto@brockport.edu or (585) 395-5484.

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Mark Stacy: mstacy@brockport.edu

Posted: March 10, 2022